Let’s talk about something that could make your life a whole lot easier—having better systems. When life feels chaotic, it’s not because you’re doing something wrong; it’s because you don’t have the right support in place.
Think about how much you juggle every day—work, kids, home, errands, and everything in between. It’s a lot, and it’s easy to feel like you’re just barely keeping up.
Most moms try to manage it all by remembering everything in their heads or scribbling down endless to-do lists. But no matter how hard you try, something always seems to slip through the cracks.
That’s where systems come in. They aren’t about doing more—they’re about making things easier.
Imagine if you didn’t have to remind yourself of a million little things all the time. What if there was a way to get through your day without feeling exhausted before noon?
The truth is, life isn’t overwhelming because you have too much to do. It feels overwhelming because there’s no structure to support you.
Think about how you handle things at work. There are steps, processes, and systems in place to keep things running smoothly. But at home, it’s easy to fall into the trap of just trying to “wing it” and hoping for the best.
The problem is, when you’re constantly reacting instead of planning, it drains your energy. By the end of the day, even the simplest decisions—like what to make for dinner—can feel impossible.
That’s why having the right systems matters. They take the guesswork out of your day and help you feel more in control.
And no, this isn’t about turning your life into a rigid schedule where every second is planned out. It’s about finding small ways to create structure so that life feels less stressful and more manageable.
What if you could wake up knowing exactly what needed to get done instead of feeling like you were already behind? What if you could make life run more smoothly without adding more to your plate?
The good news is, setting up better systems isn’t complicated. You don’t need fancy planners, expensive apps, or hours of extra time.
All you need is a simple way to organize things so that your brain isn’t working overtime trying to remember everything. Once you have that, life gets easier—without you having to work harder.
So, if you’re tired of feeling like you’re always catching up, you’re in the right place. Let’s talk about how to make life simpler by setting up systems that actually work.
This week, I’m going to discuss why life feels disorganized and how to organize your life with better systems.
Why life feels disorganized
If you ever feel like you’re running from one thing to the next, trying to keep up but never quite getting ahead, you’re not alone. It’s not that you’re bad at organizing—it’s that you don’t have the right systems in place to support everything you’re juggling.
Most accountant moms aren’t struggling because they can’t manage their time. They’re struggling because they’re relying on memory, willpower, and last-minute scrambling to get through the day.
It’s exhausting to keep track of work deadlines, client emails, school events, grocery lists, and everything else in your head. The more you try to hold onto it, the more likely something will slip through the cracks.
To-do lists, planners, and calendars can help, but they only work if there’s a structure to follow. Without a solid system, they often just become a reminder of everything that’s piling up.
When your day is spent reacting—answering emails as they come in, responding to kids’ requests, and constantly shifting between tasks—it takes a toll. You end up feeling drained before the day is even halfway over.
The biggest challenge isn’t that you’re doing things wrong. It’s that there’s no system in place to prevent the chaos before it happens.
But the good news is that there’s a way to organize your life so that it works for you instead of against you. Let’s talk about how simple systems can make all the difference.
How to organize your life with better systems
The good news is that getting organized doesn’t mean you need to work harder. It’s not about doing more—it’s about setting up systems that make life easier so you can stop feeling like you’re always behind.
A system is simply a way of doing something that saves time, reduces stress, and makes life run more smoothly. It’s not about perfection or sticking to a strict routine. It’s about creating support so that you don’t have to think about everything all the time.
If life feels overwhelming, it’s not because you’re doing something wrong. It’s because you don’t have the right systems in place to help you.
Start Small
The biggest mistake people make when trying to get organized is thinking they need to fix everything at once. That’s a recipe for burnout. Instead, pick one area of your life that feels the most stressful right now and start there.
Maybe mornings are a struggle, and everyone is rushing to get out the door. A simple system could be laying out clothes and packing lunches the night before. Or setting a timer in the morning so everyone knows when it’s time to move to the next step.
If meal planning is the thing that constantly trips you up, start by creating a basic weekly meal rotation. Choose a few go-to meals that are easy to make and repeat them. The fewer decisions you have to make each week, the better.
By starting small, you’ll see quick wins that make a big difference, and that momentum will make it easier to build more systems over time.
Use Automation to Reduce Mental Load
Your brain is not meant to store and manage every little task and appointment. That’s why so many people feel mentally exhausted before the day is even halfway over.
Instead of relying on memory, let automation do the work for you. Set up recurring calendar events for things you do regularly, like weekly grocery shopping or paying bills. Use auto-pay for expenses so you never have to think about them.
If you’re always forgetting birthdays or important dates, set up reminders in your phone so you’re not scrambling at the last minute.
As an accountant, you already rely on systems to track deadlines and manage client work. Why not do the same for your personal life?
Time Blocking
Think about how you manage client meetings. You schedule them in advance, show up on time, and protect that time from interruptions. Now, imagine doing that for things in your personal life.
Instead of trying to squeeze everything into whatever time is left over, schedule it. If you want time to work out, put it on your calendar. If you need to prep for the week ahead, block off Sunday afternoon.
Even small things like checking emails or making doctor’s appointments can have a dedicated time slot. When you plan ahead, you avoid the stress of trying to do everything at once.
Streamline Routines
One of the biggest reasons life feels overwhelming is because every little decision takes up mental energy. When you don’t have a routine, you have to figure out the how every single time, which is exhausting.
Think about the tasks you do daily—getting the kids ready for school, making dinner, checking emails. If there’s no system, they can easily take up way more time than necessary.
Instead, create simple, repeatable routines. Have a set morning routine that everyone in the house follows. Decide on a time of day when you’ll check and respond to emails instead of doing it constantly.
Even things like laundry can have a system—maybe you do one load every morning or dedicate certain days to certain tasks. The key is to make it as automatic as possible so you don’t have to think about it.
Think Like an Accountant, at Home Too
As I mentioned earlier, at work, you probably have specific ways you do things to keep everything running smoothly. You don’t start from scratch every time you take on a new project—you follow processes that save time and reduce mistakes.
Now, take that same approach and apply it to your personal life. If you find yourself always running out of time for things like meal planning, errands, or self-care, think about how you can create a simple, repeatable process for it.
For example, if grocery shopping feels like a hassle, create a standard grocery list that you use every week. If housework is overwhelming, assign certain tasks to certain days instead of trying to do it all at once.
By treating your home life with the same structured mindset you use at work, you’ll free up more time and energy for the things that actually matter.
The goal isn’t to create a strict, rigid schedule that feels impossible to follow. It’s to put simple systems in place so that life feels lighter, not heavier.
Once you have the right support in place, you’ll be amazed at how much easier everything becomes.
Questions to consider
Question: What’s one area of your life that feels the most overwhelming right now?
Everyone has that one thing that constantly stresses them out. Maybe it’s trying to keep up with your kids’ schedules, managing your overflowing inbox, or feeling like there’s never enough time to get everything done. The key is to start small and focus on the area that’s creating the most stress. Once you can make that part of your life easier, everything else starts to feel more manageable.
Question: What’s something you’re constantly trying to remember or manage on your own?
If you find yourself saying, “Oh, I need to remember to…” all the time, that’s a sign you need a system. Relying on memory is exhausting, and it’s only a matter of time before something slips through the cracks. Instead of keeping everything in your head, find a way to automate or track it. This could be setting up reminders in your phone, using a digital calendar, or creating a simple checklist. The less you have to think about, the more energy you’ll have for what actually matters.
Question: What’s one small system you can put in place this week to make things easier?
You don’t need to overhaul your entire life overnight. Small changes add up, and even the simplest system can make a big difference. Maybe you set up a recurring grocery list so you don’t have to start from scratch every week. Or you create a set time each day to check and respond to emails instead of doing it all day long. Even something as small as putting out clothes the night before can take the stress out of your mornings. The goal isn’t to make life feel more structured—it’s to make it feel easier. And the sooner you start, the sooner you’ll feel the relief of having systems that work for you instead of against you.